Commenting on an application

We are committed to listening to the views of neighbours and other parties when considering planning and related applications. All applications are on Public Access, an internet service where you can:

  • view details of applications for planning permission and other consents
  • make comments
  • follow the progress of and amendments to applications and view weekly lists of applications received 

Anyone can comment on a planning application. The easiest and quickest way is to:

  • sign up for automatic notifications of new applications in your area by selecting the 'Register' tab at the top of our Public Access page (you do not have to do this if you simply want to comment) then 
  • use the Public Access page to find and comment on a planning application
  • visit the Public Access page to check for any updates or changes

By submitting your comment via Public Access you will receive an instant email confirmation and save the Council time and money in processing. Please note that the comment text box times out after 30 minutes so it's a good idea to write your comment before submitting it.

We don't acknowledge comments on planning applications but all comments will be considered when assessing the application. Comments are posted to the website within two working days.

Alternatively, you can send a letter, quoting the application reference number on all correspondence, together with your full name and address, to the Planning  and Development Manager, Cotswold District Council, Trinity Road, Cirencester, Gloucestershire GL7 1PX

Find out about a Planning application

All planning applications are available to view:

  • on Public Access or
  • at our offices - please contact us at least 24 hours before your visit to make sure that the file is available.

Comment on a Planning application

We want to hear from you, whether you are supporting or opposing a development. To make sure your views are not misinterpreted we can only accept comments in writing (including via our website or by email). If a number of people share your views you may wish to organise a petition (a petition should state the names, addresses and the objections or supporting comments of those signing it) or a joint letter.

To make sure that one person is not submitting multiple comments on the same application we will only accept comments that are accompanied by a full postal address. Anonymous comments or those with just an email address will not be accepted.

If you are unclear about what an application involves or need more information we will be happy to discuss the application with you.

You should submit your comments by the deadline given in any letter or on the website, otherwise the application may be decided before we have received your comments.

Your comments will be available for public inspection at the Council offices and displayed on our website. Comments should not contain remarks which might be regarded as offensive or libellous. If you want any specific information to be excluded please let us know when you make your comments. 

We will remove sensitive information such as personal telephone numbers, email addresses and signatures from any documents on the website but all comments relating to an application, and your postal address, will be visible. 

Guidance on making a comment

When dealing with a planning application we have to consider the policies of the development plan, together with national advice from the Government and any other material considerations - particularly planning issues. For more information please visit our planning resources page. You can support or object to a proposal, but you should bear in mind that planning applications can only be decided on the basis of planning issues, such as:  

  • the effect on neighbours' daylight, sunlight or privacy
  • the impact of traffic, road access, highway safety, parking
  • the appearance, bulk or height of the scheme
  • the impact on amenity, such as noise generated by the proposal
  • the potential loss of a valued local service or use, such as a shop
  • the effect on wildlife, listed buildings, trees etc

We cannot consider non-planning issues such as:

  • the effect on property values
  • private issues between neighbours such as land covenants, land and boundary disputes
  • competition between rival businesses
  • party wall disputes and fire escape matters
  • problems while construction works are being carried out, such as noise, dust and disturbance by construction vehicles 
  • loss of a private view

Next steps after your Planning application comments

The Planning Officer considering the application will take into account all comments received when considering the application.  This may lead to the Officer contacting the applicant and suggesting amendments to the scheme.

If major changes are made to the application we will advise people who have commented and will normally allow them a further 14-21 days to make additional comments. For minor changes there may be no further consultation or we may allow a consultation period of seven days.

When applications are decided by the Planning Committee all comments received are summarised in the Officer’s report, which is published five days prior to the committee meeting.  If you have submitted comments prior to the consultation deadline you will be notified of the date, time and location of the committee meeting and – if you wish – you may be able to speak about the proposal. Please note that the majority of decisions are decided under the Council’s Scheme of Delegation and not by the Planning Committee. You may also want to contact your local Ward Councillor to give your views on a planning application.

Before a decision is made the application comments are available to view on our website. When the application has been determined, comments are removed. However, should the application be the subject of an appeal, comments will be made available until a decision is taken on the appeal.

For more information please visit:

Planning applications - your personal data, our disclaimer and copyright

Personal data

The documentation for planning applications and any comments received in response to them, whether objections or supporting statements, must be made available for public inspection, in accordance with the Local Government (Access to Information) Act 1985. Provision is made within the Data Protection Act 1998 for publishing such information. This means that we cannot treat such documentation or representations as confidential.

Documents submitted, and any comments made, will form part of the background documentation to the planning application, and are evidential information for this legal process. In accordance with the requirements of the The Environmental Information Regulations 2004, we publish planning applications and supporting documents on the website as well as making these available for inspection in hard copy. You should be aware that address details, including email addresses which form part of the application documentation, will therefore be available online.

If you are submitting a planning application and wish to avoid your personal email address being accessible within your documents, we suggest you set up a separate email address just for the purposes of the application. You can then use the bcc (blind copying) address field to copy emails to your personal email account. By using bcc rather than cc (copying) to copy emails to your personal email account, you can ensure that personal email addresses are not visible on the permanent record.

If you are making a comment, you will need to provide your name and address to us. If you don't, your comments will be considered anonymous and your views cannot be taken into account. If you wish your personal data to be withheld, we recommend that comments sent by email are included in an attachment without personal information. If you send your representation to us by letter, then include your comments on a separate sheet to your personal information. Please state clearly on these submissions that you wish your personal data to be withheld. In both cases the attachment containing the comments only, will be published on the website. Comments submitted via Public Access will be posted on the website shortly after receipt (usually within 48 hours) but personal details will only be redacted when a specific request to do so is received.

We reserve the right to withhold from publication on this website any comments or parts of comments not considered suitable for public view for reasons including offensive or personal content.

Note: When using Planning's Public Access to make a comment, there is a statement to the effect that the comments will appear on-line immediately and that personal data will be removed. Unfortunately at the moment our systems do not cater for this and it is not possible for us to comply with either part of this statement.

Disclaimer

The material on this website does not necessarily represent the full extent of information available about planning applications, or necessarily all the information retained on the Statutory Planning Register, held by us, the Planning Authority. Certain information may be withheld from internet publication. Access to the full content of planning applications will continue to be available at the Council offices.

Whilst we make every effort to ensure that the information provided on this website is correct and accurate, we cannot accept any liability or responsibility should you rely on the information provided and later find it to have been inaccurate.

Please do not rely on any information from this site as an alternative to traditional searches. If you have any reason to believe that any information is incorrect please:

Copyright: terms and conditions of using documents and maps

Plans, drawings and other material submitted to Cotswold District Council are protected by the Copyright, Designs and Patents Act 1988  (section 47). You may only use material which is downloaded and/or printed from our website for consultation purposes, to compare current planning applications with previous schemes and to check whether developments have been completed in accordance with approved plans. Further copies must not be made without the prior permission of the copyright owner.

Ordnance Survey maps and maps created from Ordnance Survey material are subject to Crown copyright. You may view or download this material for private and non-commercial purposes only. Such mapping may not be further sub-licensed, sold, demonstrated, lent, or otherwise transferred or exploited without the prior written permission of the Ordnance Survey.

My Cotswold

Look up your:

  • Bin collection dates
  • Nearest planning applications
  • Local maps

 

 

GO

Cotswold District Council
Trinity Road
Cirencester
Gloucestershire
GL7 1PX